With the reference date set in September 2026, the countdown to the full implementation of VeriFactu has begun. This new invoicing system, driven by the Anti-Fraud Law, aims to digitize and standardize the submission of invoices to the Spanish Tax Agency (AEAT), increasing transparency and combating tax fraud. For freelancers and SMEs, 2027 is the key year for mandatory compliance.
Deadlines to Mark on Your Calendar
The implementation of VeriFactu has been staggered to ease the transition. It is essential to know which deadline applies to you to avoid surprises and potential penalties.
- January 1, 2027: From this date, all companies and legal entities must have their invoicing systems fully compliant with VeriFactu. This affects all companies, regardless of their size or turnover.
- July 1, 2027: This is the deadline for all other taxpayers. This date applies to the vast majority of freelancers (sole traders) and micro-enterprises who were not required to adapt in the first phase. If you are a freelancer, this is your date.
Failure to meet these deadlines can result in significant fines, making planning crucial. For more details on who is obligated, you can check our guide on What is VeriFactu? Guide for Freelancers in Spain.
What Does Complying with VeriFactu Involve?
Compliance is more than just updating your invoicing software. It involves a process change that ensures the integrity, preservation, and immutability of your billing records.
The main requirement is to use software that meets the AEAT's technical specifications. This means traditional tools like Word or Excel will no longer be valid for issuing invoices. The transition from these systems is a major challenge, and the question is not so much how to import Excel to VeriFactu, but rather how to migrate your data to compliant software.
For those already using digital solutions, the key is to update or migrate:
* ERP users: You will need a VeriFactu ERP integration or a VeriFactu gateway for software that connects your current system to the AEAT's requirements.
* Desktop software users: You will need to plan how to import Factusol to VeriFactu or import Sage 50 to a certified, cloud-based solution.
* Cloud software users: If your current provider does not comply, you will need to find alternatives and manage the data migration, for example, when you import Holded to a new system.
New systems communicate with the Tax Agency via the VeriFactu API, sending billing records securely and in a standardized format. You can choose whether this submission is immediate or if you prefer to store records for later submission, a choice you can explore in our VeriFactu vs Non-VeriFactu: Which mode should you choose? comparison.
With the 2027 deadlines just around the corner, don't leave your compliance to the last minute. At Fakturia.es, our invoicing software is already 100% compliant with VeriFactu regulations and the Anti-Fraud Law, ensuring a simple and secure transition for freelancers and SMEs.