The year 2027 will mark a turning point for invoicing for freelancers and SMEs in Spain. With the final implementation of the VeriFactu system, digital invoicing is no longer an option but a requirement. Far from being a cause for alarm, this change is an opportunity to modernize your management and increase transparency. We explain the deadlines and everything you need to know to adapt without any hassle.
Key VeriFactu Dates for 2027
The rollout of VeriFactu is gradual, but the deadlines are now set in stone. It's crucial to mark them on your fiscal calendar:
* January 1, 2027: Mandatory for businesses and professionals with an annual turnover exceeding €6 million, as well as for all other companies that are not considered micro-enterprises.
* July 1, 2027: This is the key date for most! From this day on, all freelancers, sole traders, and micro-enterprises must issue their invoices exclusively through VeriFactu-certified invoicing software.
For a complete breakdown of the deadlines based on your business type, you can check our guide on when VeriFactu is mandatory.
What Does Adapting to VeriFactu Involve?
In practice, the main obligation is to stop using non-verifiable invoicing methods, such as invoices created in Word or Excel. From July 2027, you must use a computer system that meets the requirements of the Spanish Tax Agency (AEAT):
1. Generate invoices in a specific format that includes a QR code and the phrase "Factura verificable en la sede electrónica de la AEAT" (Invoice verifiable on the AEAT's electronic headquarters) or "VeriFactu".
2. Automatically send a record of each invoice to the Tax Agency at the time of issuance.
3. Ensure the integrity, immutability, and traceability of all invoicing records.
The Technical Migration: An Unavoidable Step
Transitioning to VeriFactu requires technical planning, especially if you already use management software. Software developers are working to provide seamless integración ERP VeriFactu (VeriFactu ERP integration) by using the official API VeriFactu or creating a compatible pasarela VeriFactu para software (VeriFactu gateway for software).
For users of popular programs, the question is how to migrate their data. Tasks like importar Factusol a VeriFactu, importar Sage 50, or importar Holded to a new certified platform will become common procedures. Even for those sticking to more basic methods, the challenge will be how to importar Excel a VeriFactu (import from Excel to VeriFactu) in bulk and without errors. Choosing software that facilitates this import will be crucial.
The best strategy is not to wait until the last minute. Analyze your current tools and look for a solution that offers a clear path to adaptation. To help you with this decision, we have prepared a comparison of the best VeriFactu software for freelancers.
The countdown to 2027 has begun. Being proactive is key to a smooth transition. At Fakturia.es, our invoicing software is fully compliant with VeriFactu regulations and the Anti-Fraud Law, ensuring your business complies with the law easily and efficiently.