The year 2027 is shaping up to be a key date on Spain's tax calendar. After several announcements and regulatory developments, the implementation of the verifiable invoicing system, known as VeriFactu, is reaching its final and mandatory phase for all business owners and professionals. If you are a freelancer or sole trader, it's crucial to know the deadlines and prepare for this digital transition driven by the Anti-Fraud Law.
Final Deadlines for 2027
The Spanish Tax Agency (AEAT) has established a phased implementation schedule to facilitate adaptation. Although some companies have already made the switch, the deadlines you need to circle in red on your calendar are:
- January 1, 2027: Mandatory for corporations and companies with an annual turnover exceeding 6 million euros.
- July 1, 2027: Mandatory for all other taxpayers, which includes the vast majority of freelancers, professionals, and SMEs, regardless of their tax regime or income level.
This second deadline is the one that directly affects your daily operations. From that date, all your invoices must be issued through a system that complies with VeriFactu requirements. To understand exactly how it affects you, you can check our guide on who is required to comply with VeriFactu in Spain.
What Does VeriFactu Mean in Practice?
The main obligation is to use an invoicing software certified by the AEAT. These programs guarantee the integrity, preservation, accessibility, legibility, traceability, and inalterability of invoicing records. Each invoice issued will include:
* A QR code containing key invoice data.
* The phrase "Factura verificable en la sede electrónica de la AEAT" or "VeriFactu".
This means that traditional tools like Excel or Word templates will no longer be valid for issuing legal invoices, as they cannot meet these technical requirements.
The Transition: Preparing Your Invoicing Software
Adapting to VeriFactu requires planning. If you already use management software, you must confirm that your provider will ensure compatibility. The key lies in a VeriFactu ERP integration or the implementation of a VeriFactu gateway for software that connects with the AEAT.
For many, the challenge will be data migration. It's common to wonder how to import Factusol into a VeriFactu system, or how to migrate from other platforms like importing Sage 50 or importing Holded. Even those looking for ways to import Excel to a VeriFactu system with their client and product lists will need a tool that facilitates this process. All of this is managed through the VeriFactu API, the technical language that allows your software to communicate with the Tax Agency.
Choosing the right tool is essential. You can consult our comparison of the best VeriFactu software for freelancers to make the best decision.
Don't leave the adaptation to the last minute. To ensure full compliance and simple management, tools like Fakturia.es are already adapted to VeriFactu regulations, offering a complete solution so that freelancers can focus on their business without tax worries.