The Spanish Tax Agency (AEAT) has provided freelancers and SMEs with various digital tools to facilitate tax management. Among them is its free mobile application, which allows users to perform basic inquiries, access draft tax returns, or review tax data. However, in a context of accelerated fiscal digitalization and with the imminent entry into force of VeriFactu, it is crucial to understand its limitations and the need for more robust solutions.
What is the AEAT App for, and what are its limitations?
The AEAT's mobile application is a practical tool for specific tasks. You can check the status of your tax returns, request appointments, access your tax information, or even submit some simple declarations. It is, in essence, a quick access portal to administrative and information services.
However, the app is not designed for comprehensive business invoicing management. It does not allow you to issue invoices, manage clients or suppliers, or keep detailed accounting records. And most importantly: it is not a solution compatible with the requirements of the upcoming Anti-Fraud Law and the VeriFactu system.
VeriFactu: The leap to verifiable electronic invoicing
The Law 11/2021 on measures to prevent and combat tax fraud, together with the VeriFactu Regulation, establishes the obligation for all companies and freelancers to use certified invoicing software that guarantees the integrity, preservation, accessibility, and traceability of invoices. This system, known as VeriFactu, aims to combat the black economy and improve tax control.
Key dates for its implementation are:
* January 1, 2027: Mandatory for all companies.
* July 1, 2027: Mandatory for freelancers and micro-SMEs.
To better understand the deadlines and who is affected, you can consult our article on when VeriFactu is mandatory.
The need for alternatives to the AEAT App
Since the AEAT app is not invoicing software and does not meet VeriFactu requirements, freelancers and SMEs will need to adopt specific software solutions. These alternatives must guarantee:
1. Issuance of verifiable invoices: With the QR code and information required by the AEAT.
2. Automatic submission to the AEAT: In real-time or near real-time, as per regulations.
3. Security and immutability: Of the record of operations.
4. Integration: Ability to connect with other systems.
For businesses with established systems, the API VeriFactu or a VeriFactu gateway for software will be key. This will allow ERP VeriFactu integration with solutions like Sage 50 or Factusol. Even for those who manage their accounting in spreadsheets, the ability to import Excel to VeriFactu will be fundamental. Platforms like Holded will also need to ensure their compatibility.
Choosing the right VeriFactu solution
Given this scenario, it is essential to look for invoicing software that not only complies with the Anti-Fraud Law but also adapts to the specific needs of your business. Choosing good software will allow you not only to comply with regulations but also to optimize your management. If you are a freelancer, you might be interested in learning more about VeriFactu for freelancers.
At Fakturia.es, we have developed an invoicing solution adapted to the Anti-Fraud Law and VeriFactu, designed to facilitate the transition to verifiable electronic invoicing without complications. We ensure you can easily import Factusol to VeriFactu, import Sage 50, or import Holded, as well as other data sources, so your adaptation is smooth and you comply with the regulations on time.