Digitalization is an unstoppable reality, and in Spain, the Tax Agency (AEAT) is moving towards more efficient invoicing control. From 2027, VeriFactu will become mandatory for most freelancers and SMEs, marking a before and after in fiscal management. As a tax expert, my goal is to guide you through the deadlines and implications of this important new development.
What is VeriFactu and why is it important for you?
VeriFactu is the new secure and verifiable electronic invoicing system designed to combat tax fraud. Its essence lies in the obligation for all invoices issued by software to comply with specific technical requirements and, most importantly, for a copy of these to be sent to the AEAT in real-time or near real-time. This ensures the integrity, unalterability, and traceability of commercial operations.
Key Deadlines: Don't leave preparation until the last minute
It is crucial to be clear about the effective dates to plan your adaptation:
* January 1, 2027: This is the deadline for mercantile companies and other legal entities.
* July 1, 2027: From this day, the obligation extends to freelancers (autónomos) and micro-SMEs.
Although the date for freelancers may seem distant, experience tells us that preparation is key. Anticipating will allow you to choose the best solution and avoid last-minute rushes. For more details on the exact dates, you can check when VeriFactu is mandatory.
Obligations and Technical Requirements
The main obligation will be to use invoicing software that is approved and complies with the Anti-Fraud Law and the VeriFactu system. This software must guarantee:
1. Integrity and conservation: Invoices cannot be altered once issued.
2. Traceability: Each invoice will have a unique and verifiable record.
3. Submission to AEAT: A copy of each invoice will be automatically transmitted to the Tax Agency.
For businesses with more complex structures, adaptation may require VeriFactu ERP integration or the use of a VeriFactu API to connect their current system with the AEAT. For freelancers and small businesses, looking for a VeriFactu software gateway or a directly compatible program will be the most common approach.
Data migration is another point to consider. Many freelancers will need to import Factusol to VeriFactu, import Sage 50, import Holded, or even import Excel to VeriFactu. Make sure your new solution facilitates this process.
How to prepare for VeriFactu?
1. Evaluate your current software: Is it compatible, or will you need a new one?
2. Research options: Look for solutions that are already working on their VeriFactu adaptation.
3. Training: Familiarize yourself with the new invoicing process.
4. Consult experts: A tax advisor can guide you on your specific case and the obligations of VeriFactu for freelancers.
At Fakturia.es, we understand the complexity of these changes. That's why we are developing an invoicing solution that not only complies with the Anti-Fraud Law and VeriFactu but also simplifies your daily routine, allowing you to manage your invoices intuitively and in accordance with regulations. Prepare in advance and turn this obligation into an opportunity to optimize your management.